When you have a need for DC meeting rooms, where do you turn? For many companies, the process of finding a suitable facility, contracting with the sales department, and setting up all the specifics, such as tables, projectors, internet connections, etc. is both time-consuming and expensive. Surely there’s got to be an easier way. Luckily, you do have options.
To Meet in Person or Not?
These days, technology and devices make it quite easy to conduct a virtual meeting online. Using a polycom phone and a webcam, attendees will feel as if they are in the same meeting space you are even if they are located thousands of miles away.
An automated webinar is another way to share your message with anyone who has an internet connection.
If you do go with video conferencing to accommodate remote attendees and don’t have the necessary equipment or office space, a virtual DC office with a meeting room is ideal. This gives you a professional backdrop and high tech video conferencing equipment without breaking the bank.
Meeting Rooms on Demand
Sometimes you just have to meet with your clients or your staff face-to-face. While some companies have meeting space built in to their office suite, most do not – particularly if they are a small or home-based business. That leaves contracting a hotel, conference center, or restaurant to host your meeting. This is an expensive option, though.
A better alternative is a virtual DC meeting room. Metro Offices provides a number of on-demand facilities throughout the Washington DC area that include fully-equipped space for any type of meeting such as a training session, client presentation, or board meeting.
The advantage of renting DC meeting rooms is the cost, for one. This is a much cheaper alternative than going with a hotel that charges for the room, the setup, the catering, and the audio visual components. With a Metro Office meeting room, you pay one, budget-friendly price that includes only the accoutrements you need.
More cost savings are realized due to the fact that you don’t have to buy the equipment. Particularly if you only plan occasional meetings, why purchase the necessary components? No doubt technology will change before you have the chance to get a return on your investment.
Another advantage? It’s always set up and a dedicated team of techs is on hand to troubleshoot any issues. All you have to do is focus on your presentation; leave the rest to the onsite professionals.
What happens if you get to your meeting only to discover you forgot an integral component? If you’re using hotel meeting space, chances are you’ll have to run out and find a store or service provider. With a virtual DC meeting room, everything necessary for business is right there on the premises. You can get documents copied, hire someone to take meeting minutes, or get help putting the finishing touches on your PowerPoint presentation.
There are simply no disadvantages to using DC meeting rooms in a virtual environment, as needed. You save time, money, and stress while hosting your meeting in a professional business environment.
For more information on virtual Washington DC Office Space, DC Meeting Rooms, Telework, Executive Office Spaces, FlexDesk and other cost-effective business solutions visit Metro Offices online at www.metroffice.com.
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Kathlene Buchanan is the president and founder of Metro Offices, one of the premiere, women-owned, executive office centers in the Washington, D.C. Metro area. With presence in 8 different locations throughout the capital area, Metro Offices offers a full range of innovative business solutions and advanced technologies to help businesses compete in today’s transitioning business environment. Buchanan has been in the industry since 1979, and Metro Offices has been operating since 1989 with locations in Washington, D.C., Maryland, and Virginia.